Opportunity for a highly organized and detail-oriented Administrator (Purchasing and Customer Service) to join our manufacturing client’s team in Tullamore. This role is pivotal in supporting sales, purchasing, and administrative functions, ensuring smooth operations and excellent customer service.
Reporting to the Administration Manager and Country Manager, the successful candidate will manage sales order processing, purchasing, and general office administration while maintaining a welcoming environment for visitors and customers.
Primary responsibilities for Senior Sales Administrator:
- Process and invoice sales orders accurately and efficiently.
- Liaise with production and planning to achieve the best possible delivery dates for customers.
- Respond to all customer emails and enquiries promptly and professionally.
- Organize transport and logistics for shipment of finished goods.
- Raise purchase orders and enter stock data into the system.
- Set up and maintain an approved vendor list.
- Request and manage supplier pricing information, ensuring accurate records.
- Work closely with the warehouse team to maintain accurate stock levels.
- Prepare monthly reports relating to sales and purchasing functions.
- Assist with general administration for sales and purchasing.
- Prepare documentation for the Finance Department for month-end and year-end accounts.
- Manage reception duties, including answering phones, handling post, and welcoming visitors.
- Organize taxis, couriers, and hotels for visitors and customers when required.
- Oversee stationery supplies and general office requirements.
- Ensure the reception area is maintained to a high standard, creating a warm and professional environment.
Key Requirements for Senior Sales Administrator:
- Previous experience in an administrative, sales support, or purchasing role.
- Strong organizational and multitasking skills with a keen eye for detail.
- Excellent communication skills, both written and verbal.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work collaboratively with cross-functional teams.
- Experience working with ERP or stock management systems is an advantage.
- A proactive and customer-focused approach to work.
For more information or a confidential discussion about this role, please contact Michelle Miley at 090 6450667 or via email at michelle.miley@collinsmcnicholas.ie