We are looking for a proactive and detail-oriented Executive Assistant for our client, a growing organisation with multiple businesses under a newly launched holding company. This role requires a ‘strong finisher’ who can handle diary management, travel arrangements, email and calendar coordination, document reviews, and general administrative support. A background in a legal or paralegal environment would be advantageous.
Permanent contract - Dublin 2 - Hybrid working
Key Responsibilities of Executive Assistant:
Manage and coordinate the leadership team's diary, ensuring efficient scheduling and prioritization of meetings and engagements.
Handle travel arrangements, including bookings, itineraries, and logistics.
Oversee and triage emails and calendars, ensuring important communications are actioned promptly.
Act as a gatekeeper, screening and prioritizing requests and correspondence.
Review documents, contracts, and reports with keen attention to detail.
Ensure follow-through on key tasks, keeping the leadership accountable on priorities.
Support with administrative duties, including preparing presentations and reports.
Liaise with internal and external stakeholders, maintaining professional relationships.
Key Skills & Experience of Executive Assistant:
Proven experience in an Executive Assistant, Personal Assistant, or similar role.
Strong organizational and time management skills with the ability to multitask.
Excellent attention to detail and a high standard of accuracy.
Strong communication and interpersonal skills.
Ability to handle confidential and sensitive information with discretion.
Experience in reviewing legal or business documents (paralegal background is a plus).
Proficiency in Microsoft Office Suite and calendar management tools.
Proactive, self-motivated, and able to work independently.
For more information or a confidential discussion about this Executive Assistant role, please contact Michelle Miley at 090 6450667 or via email at michelle.miley@collinsmcnicholas.ie