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Operations Coordinator

  • Sector: Office Support
  • Contact Email: noeleen.stewart@collinsmcnicholas.ie
  • Job Ref: 23693

Our client is currently recruiting for an Operations Coordinator to play a key role in ensuring the smooth running and continued growth of their company in Galway. Strong background in Administration, Finance, HR, IT, Business Development etc.

Hybrid - 2 days in office.

Previous experience in administration, and the ability to engage comfortably with clients and colleagues at all levels is essential. Strong systems skills i.e., Word, Excel and Outlook; experience with electronic records, document management, finance and billing systems would also be helpful. 


Responsibilities:


Office Management & Administration:

  • Monitor and manage various email inboxes.

  • Organise and diarise meetings, events, hot desks, day passes, travel and accommodation.

  • Handle incoming and outgoing post.

  • Answer calls, relay messages and correspond with clients as needed.

  • Maintain and organise document filing systems for our Irish offices.

  • Oversee office inventory and manage licence agreements for facilities and utilities in our Irish offices, building and maintaining relationships with local suppliers.

  • Assisting team members with resolving IT issues, coordinating with IT colleagues as necessary.

Finance:

  • Management of company credit cards and reimbursement of colleagues’ personal expenses.

  • Generating WIP reports.

  • Assisting with annual audit and VAT returns.

  • Monitoring bank accounts and responding to all internal and external client account enquiries.

  • Setting up new customer accounts on our finance system.

  • Raising invoices, credit notes, statements and deposit requests. 

  • Credit control - corresponding with clients to resolve overdue account balances.

  • Sending remittances.

  • Responding to vendor statement emails and resolving discrepancies.

Business Development:

  • Support marketing efforts by attending networking events and coordinating marketing materials.

  • Arrange social media posts and maintain records of events and registrants.

  • Focus on business development activities to expand our Irish presence.

HR:

  • Assist with recruitment, including creating job advertisements, liaising with recruitment agencies, and organising and attending interviews.

  • Manage HR records and onboarding for new hires, coordinating with UK based colleagues. 

For a confidential discussion and more information on the role, please contact Noeleen Stewart.

noeleen.stewart@collinsmcnicholas.ie

091-706712