Our client is currently recruiting for an Operations Coordinator to play a key role in ensuring the smooth running and continued growth of their company in Galway. Strong background in Administration, Finance, HR, IT, Business Development etc.
Hybrid - 2 days in office.
Previous experience in administration (legal administration), and the ability to engage comfortably with clients and colleagues at all levels is essential. Strong systems skills i.e., Word, Excel and Outlook; experience with electronic records, document management, finance and billing systems would also be helpful.
Responsibilities:
Office Management & Administration:
- Monitor and manage various email inboxes.
- Organise and diarise meetings, events, hot desks, day passes, travel and accommodation.
- Handle incoming and outgoing post.
- Answer calls, relay messages and correspond with clients as needed.
- Maintain and organise document filing systems for our Irish offices.
- Oversee office inventory and manage licence agreements for facilities and utilities in our Irish offices, building and maintaining relationships with local suppliers.
- Assisting team members with resolving IT issues, coordinating with IT colleagues as necessary.
Finance:
- Management of company credit cards and reimbursement of colleagues’ personal expenses.
- Generating WIP reports.
- Assisting with annual audit and VAT returns.
- Monitoring bank accounts and responding to all internal and external client account enquiries.
- Setting up new customer accounts on our finance system.
- Raising invoices, credit notes, statements and deposit requests.
- Credit control - corresponding with clients to resolve overdue account balances.
- Sending remittances.
- Responding to vendor statement emails and resolving discrepancies.
Business Development:
- Support marketing efforts by attending networking events and coordinating marketing materials.
- Arrange social media posts and maintain records of events and registrants.
- Focus on business development activities to expand our Irish presence.
HR:
- Assist with recruitment, including creating job advertisements, liaising with recruitment agencies, and organising and attending interviews.
- Manage HR records and onboarding for new hires, coordinating with UK based colleagues.
For a confidential discussion and more information on the role, please contact Noeleen Stewart.
noeleen.stewart@collinsmcnicholas.ie
091-706712