Our client is looking for a Receptionist/Office Administrator to join their team in Cork. Based onsite, this is a part-time, permanent role. As the first point of contact, you will be responsible for greeting all visitors and provide administrative support across the organization. The majority of this role will be reception based, however the successful candidate will also act as office support to the HR Team on administrative duties.
Hours: Mon – Fri 9am to 1pm or 10am to 2pm
Key Responsibilities:
Reception
- Meet and greet all visitors offering refreshments, if appropriate, and informing relevant associates. Ensure that all visitors sign the visitors’ book and carry visitors’ badges.
- Keep the reception area operating smoothly, while ensuring it is kept neat, tidy and display a professional appearance at all times. Arranging adequate cover is organised in your absence, where appropriate.
- Update the reception manual on a regular basis (e.g. procedures, contacts etc)
- Ensure all conference rooms remain clean and tidy with relevant equipment in place
- Establish and maintain the process for booking of meeting rooms/phone booth spaces, hot desks and car parking spaces.
- Responsible to sort, scan, record (where relevant) all incoming, mail. Print and manage any outgoing mail/deliveries.
- Accountable for the preparation of all outgoing courier mail and maintaining all correspondence.
- Sign off or distribute invoices/delivery dockets for approval indicating which department that needs to be charged.
- Responsible for kitchen and co-ordination of its upkeep, re-stocking supplies where applicable
- Issue and monitor keycards for all current associates, new starters and visitors. Complete audit on a regular basis.
Office Administration
- Assist the Human Resources and Senior Leadership Team with general administration duties, event organisation e.g. regret letters and provide secretarial support as requested.
- Maintain birthday list and send e-cards accordingly.
- Liaise with recruitment agencies in Cork and London for open positions.
- Advertising positions internally and externally, when required.
- Co-ordinate interviews with candidates for open positions.
- Ensure notice boards in the canteen are updated on a regular basis.
- Prepare expense reports for managers on site, where applicable.
- Assist associates with travel arrangements as requested.
Key Requirements:
- At least 1 year of related work experience in an administration or reception role
- Excellent communication skills
- Ability to work on your own initiative
- Knowledge of basic computer skills (Microsoft Office etc).
For a confidential discussion and more information on the role, please contact Megan O’Doherty
megan.odoherty@collinsmcnicholas.ie
021-4911066