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Receptionist

  • Sector: Office Support
  • Contact Email: emma.daly@collinsmcnicholas.ie
  • Job Ref: 23417

Receptionist with a Global leader in Medical Devices



In this role you will maintain and develop relationships with internal customers and interface with Senior Management; you will also be the first line of contact for external visitors both Medtronic and external visitors. As the role is visitor/client facing, it is important to present well and always act in a courteous and professional manner.

 

The daily tasks for this role will include the following but this list is not inclusive and the receptionist may be asked to provide other support to site leadership.

·       Act as receptionist based in the Customer Innovation Centre (CIC) to meet & greet Medtronic employees visiting the site, and external visitors who are visiting site leadership or attending CIC events.

·       As an extension of above task, directs or performs coordination and preparation of visitors to Customer Innovation Centre, Medtronic plc team and visitors with onsite coordinators. This may include coordinating security access cards, confirming appointment on Visitors Safe Permit portal and contacting the point of contact.

·       Other admin activities, to support site leadership specific requests.

·       Support facilities work activities

 

Key Skills & Experience

·         Level 6 qualification with a minimum of 2 years of relevant experience, preferably in a busy office environment.

·         Proficient in Microsoft Office software in particulate Excel, Outlook, and PowerPoint

·         Reception or office administration experience is required.

·       Candidate should be a dynamic team player who can work effectively and pro-actively on activities both individually and with others.

·       Ability to effectively manage multiple projects and priorities – a good multi-tasker.

·       Has excellent attention to detail and are results oriented.

·       Proven problem-solving skills with the ability to identify risks and escalate issues as appropriate.

·       Good initiative and team player.

 

·       May provide guidance, coaching and training to other employees within job area.

·       Sets high standards and drive accountability in the execution of the role and models ethical behavior.

 

Duties may include but are not limited to:

·       Answering Calls from both External and Internal Clients

·       Support Facilities department with administrative duties

·       Assisting with responding to Emergencies i.e., fire evacuations, ambulance calls

·       Lost and Found reporting incidents to security

·       Supporting Site Welcome Screen communication and updates

·       Supporting assigning access badges for visitors and controlling return

·       Supporting meeting room management and liaising with facilities for event set up

 

The above is not an exhaustive list and we expect the successful candidate to be proactive in identifying tasks and resolve to completion; the candidate should innovative and seek opportunities to provide support where possible within the environment of CIC, and for site.

 

Please email your CV to emma.daly@collinsmcnicholas.ie or call 0861041202